General information


With the help of this service, employees of the RWTH Aachen University can conduct video, web and audio conferences ad hoc and without prior reservation of resources.

Through direct access to the service portal one can register as a host and create conference rooms and prepare invitations to the corresponding participants.

Participants do not have to have their own accounts and can also come from institutions that are not members of the DFN association.

Thus, it is possible to invite industrial partners or international discussion partners to a conference.

You can enter the platform on the following site: Login DFNconf

Login


Please, go to the DFNconf Services page (https://my.conf.dfn.de/) and search for the RWTH Aachen University or choose the RWTH Aachen University from the list of organisations.

Log in with your username (format: ab123456) and password via the RWTH Single Sign-On.

After the log-in it is possible to create, to manage and to delete virtual conference rooms.

Creating a meeting room


To be able to conduct audio and video conferences, a meeting room is to be created at first.

Click on Neuer Meetingraum+. to create one.

Next, enter the name of the conference and choose the host PIN.

To change additional settings, click on Show in Mehr Einstellungen.

By changing the option Leistungsmerkmale des Meetingraums you can choose between a video and audio conference.

Click on Speichern to create the meeting room and generate an invitation template for the participants.

To change the meeting room settings or to deteate the meeting room, click on its name.

The generated invitation contains all relevant information concerning the conference and lists the access possibilities to join the conference.

Please, send this template via e-mail to invite participants to the conference.

 Invitation example
You are invited to a DFNconf Meeting:	
-------------------------------------		

Meeting Room Name:   Test Raum für doc.itc		
Meeting Room Number: 97975414


In order to join the meeting you can select one of the alternatives:

1. With your Browser under Windows, MacOS, GNU/Linux:
   https://conf.dfn.de/webapp/conference/97975414

2. With a SIP/H.323 room system or SIP/H.323 software client:

   H.323: 004910097975414
   SIP:   97975414@conf.dfn.de
   
3. With a telephone (audio only): 
   Call 0049 30 200 97975414

4. Via Skype for Business:
   97975414@vc.dfn.de

5. Using a mobile smart phone.
   You have to install the Pexip App beforehand:

     Android: https://play.google.com/store/apps/details?id=com.pexip.infinityconnect
     iOS:     https://itunes.apple.com/us/app/pexip-infinity-connect/id1195088102

   Please Enter:

   97975414@conf.dfn.de

Please wait for your host to join the meeting room.

For a connection test look at following website: https://www.conf.dfn.de/beschreibung-des-dienstes/zugangswege/testcall-service/

See our Privacy Policy to learn about your personal data and all your
related rights and obligations: https://www.conf.dfn.de/datenschutz

Starting a conference


Starting a video conference via browser

All participants can reach the conference room via the link in the invitation

  • for this purpose, please use the link from the passage With your Browser under Windows, MacOS, GNU/Linux

The conference is activated at the moment when one of the participants enters the host PIN and authorises hismself / herself as a host.

Please, make sure that no devices other than that of the host are authorised in the conference room before the host joins the conference.

The conference can start now.

Starting an audio conference

All participants can reach the conference room via the phone number in the invitation.

  • for this purpose, dial the phone number provided in the passage With a telephone (audio only)

The conference is activated at the moment when one of the participants enters the host PIN and authorises himself / herself as a host.

  • Enter the host PIN of the meeting room using your phone keys.
  • Please, make sure that no devices other than that of the host are authorised in the conference room before the host joins the conference.

The conference can start now.

Other ways to join the conference

The participants can use other ways to join the conference. The following systems are supported by the DFN conference system:

Links


Log-in DFNconf for RWTH members

Log-in DFNconf

DFNconf information page

Article DFNconf from DFN Mitteilung Nr. 92

 

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